Event Privacy Notice — Warsaw Marketing Event

1. Controller

The controller of your personal data is Surfer sp. z o.o., with its registered seat in Plac Solny 14/3, 50-062 Wrocław, Poland, having KRS number: 0000752993.

For any data protection inquiries, you may contact us at: [email protected]

2. What Data We Process

In connection with the event, we may process:

• Identification and contact details (e.g., name, email address, company name, job title),
• Professional information provided during registration,
• Information necessary to verify eligibility and approve participation,
• Images (photographs and video recordings) captured during the event,
• Marketing preferences (if you opt in to receive communications).

3. Purposes and Legal Bases

a) Event Registration and Participation

We process your personal data to manage registration, verify eligibility, approve participation, and organize the event.

Legal basis:
Article 6(1)(b) GDPR - performance of a contract (participation in the event) and
Article 6(1)(f) GDPR - legitimate interest in organizing and managing a professional industry event.

b) Photography and Use of Image

A professional photographer will be present at the event. Photographs and video recordings may be taken and used for promotional and communication purposes of the Organizer, including publication on the Organizer's website and social media channels (including LinkedIn).

Legal basis:
Article 6(1)(a) GDPR - your consent, expressed by accepting the Event Terms during registration.

Images may be used for a period of up to 5 years from the date of the event.

You may withdraw your consent at any time by contacting us at [email protected] or by informing us at the event registration desk. Withdrawal of consent does not affect the lawfulness of processing carried out before withdrawal.

c) Marketing Communications

If you choose to receive marketing communications, we will process your email address to send you invitations to future events, marketing communications, and industry updates.

Legal basis:
Article 6(1)(a) GDPR - your consent.

You may withdraw your consent at any time by using the unsubscribe link in our emails or by contacting us.

4. Social Media Publication

If photographs are published on social media, they may be accessible to users of those platforms worldwide. Where applicable, participants may be tagged in posts.

Please note that social media platforms act as independent controllers of personal data in accordance with their own privacy policies.

5. Data Recipients

Your personal data may be shared with:

• IT and event management service providers (e.g., registration platforms),
• The professional photographer engaged for the event,
• Hosting and IT service providers,
• Social media platforms where content is published.

Where required, appropriate data processing agreements are in place.

6. Data Retention

• Registration data: for the duration necessary to organize the event and for a reasonable period thereafter for documentation and legal purposes.
• Images: up to 5 years from the date of the event.
• Marketing data: until consent is withdrawn.

7. Your Rights

Under the GDPR, you have the right to:

• access your personal data,
• request rectification,
• request erasure,
• request restriction of processing,
• object to processing based on legitimate interest,
• withdraw consent at any time (where processing is based on consent),
• lodge a complaint with the President of the Personal Data Protection Office (UODO) in Poland.

8. Provision of Data

Providing personal data necessary for registration is required to participate in the event.

Providing marketing consent is voluntary and not required for participation.

9. Contact

For any questions regarding this Privacy Notice or the processing of your personal data, please contact us at:
[email protected]